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Getting Started with WeVu for Coaching

Getting Started with WeVu for Coaching

This is a quick guide to set up your WeVu site and inform your clients so they can get accounts, get attached to your site, and start uploading video (or audio).

Note: If we have created a site for you, start at step 4 below.

  1. When you signed up for a Free Personal WeVu Site, you activated your account and got your site called “Firstname Lastname Personal Site”. You should leave that one as is (Free forever, but without uploading, just Youtube storage).  

    For your teaching, you’ll create a new site (not one per student) and after a few days you’ll get a popup where you can select a Coach / Music Teacher monthly plan at $14USD/month for up to 25 students and unlimited videos and pdf files.
  2. Create the new site that will be your main teaching site. It will be the one you pay for with a monthly subscription. Do this on the Manage page (from the left menu) and choose “New Site”. Give it a name like “Jane Doe Coaching”. You’re the owner already, so there’s no need to put in additional Owners unless you’re sharing the site with co-teacher.
  3. Next, choose Site Settings. In fact, for most coaches, our default settings are all you need. The most important setting is to allow students to upload and share to you (and specific Assignments you create) but not share to any other (student) users in your site. That makes each user private from all others. The setting is the first one in the Upload and Sharing Options area: “Users can upload but share only to Site Owners and Assistants or to Assignment hand-in boxes.” (This setting is already on by default.)

    Otherwise, you can leave everything else blank and have a look so you know those options are there if you want to change settings later or create additional sites for group dialogue, or public viewing, or group commenting.
  4. Next is inviting your students, even if they’re already in your Free Personal Site. You’ll need to add them to your paid teaching site and make sure they upload to that site from now on.
    Staying on the Manage screen, there are two ways to do this:

    By sending a link:  On the right side of the screen in the Invite Users box, just click the “Copy Link for Users” button. That’ll copy the link to your clipboard and you can put it in emails to your students. Make sure you tell them that they only need the link once and from then on they can log in at https://app.wevu.video/sites from then on.

    By adding email addresses:  This way you put in their email address – or a list of them – and they’ll receive an email telling them that they’ve been added to your site. However this isn’t as good because they won’t receive this invitation with your personal instructions for how to get started and how you want them to upload.
  5. You’ll obviously want to bring students on board with some instructions on how often they should submit their recordings and some help with recording equipment. For Music, we’ve found that by far the most important equipment for them is a USB microphone attached to their computer. Phone microphones are ok, but they’re nowhere near as clear as a USB mic.
  6. Once students have uploaded, you’ll get to their videos from the main Watch & Discuss page. You’ll receive an email notification whenever a video is uploaded. Your users’ videos appear in a list in the Media dropdown near the top-right of the screen. They are in reverse chronological order – most recent first. You can always search the media dropdown list by keyword or name.
  7. From the main screen you can go to Assignments if you want to create assignments that students hand in to. These are just a container for you, making it easier to organize the uploaded videos. And note that Assignments are site-wide; you can’t make them visible only to particular students.
    If you want to record yourself and share with all students, you just share the video with “Everyone in the site”. You can also set a file’s sharing status to an individual student.
  8. You get email notifications when there’s an upload to your site. But students do not get email notifications when you make comments. That’s a feature we’re working on. So you’ll have to ask them to review your comments or ask them to check regularly.

    We would like to hear how much you would value email notifications for your users when you’re done commenting on their videos. And we want to know if it would be useful to have  a built-in payment system, so you don’t have to do that yourself. Just let us know at the address below.

Please contact support@wevu.video if you get into any difficulty at any time. We’ll try to get back to you in a few hours. You can also contact us for billing questions. If you’re part of a school and want to talk about a site license for the school, contact Fred Cutler at fred.cutler@wevu.ca. Oh, and send us feedback and suggestions anytime!

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