Category Archives for Video Sharing

How to share your Zoom recordings with a group, privately

The world, particularly the educational world, is Zooming. Many Zoom users – teachers, professors, coaches, managers – are recording their Zoom meetings locally on their computer.

Great, but what do you do with those recordings? How can you share them? How do you get users to engage with the recordings? 

We give you some options in this post.

Sharing Zoom meetings to YouTube works. But it isn’t safe, private, easy to manage, and it doesn’t allow discussion. We talked about that in another blog post on why sharing video with YouTube is really a terrible option for groups.

Really. Don't use YouTube to share Zoom recordings.

Sharing Zoom Recordings on YouTube

But if you want to do it on YouTube, here’s how:

  1. Record your meeting in Zoom. Here’s the Zoom support article on how to do it.
  2. That’ll eventually convert to an .mp4 file
  3. Log into YouTube and use the little Camera and Plus sign icon near the top right. Here are the YouTube instructions.
  4. Set your video to “Unlisted” in YouTube.
  5. Share the link to the video (just copy it from the browser address bar when the video is visible) with the people you’re sharing with.

Sharing Zoom meeting recordings on Google Drive, OneDrive, iCloud, and Dropbox 

Sharing files over email, or into shared drives like Google Drive, OneDrive, iCloud, and Dropbox works, but you lose control of the video and you can’t have private discussions in the group about it. This is what Zoom itself recommended in 2015. (Bet you didn’t think Zoom was around in 2015!). Here’s how you’d do it.

  1. In whichever service you choose, create a folder for the Zoom recordings you want to share. Give it the name of your group.
  2. Invite people to join the folder using the link from the service you’re using.
  3. When you make a Zoom recording you can just move it into the desktop folder and it should sync to the Drive, OneDrive, Dropbox, Box, or iCloud folder so others can see it.
  4. You should try to set your folder so that your group members can’t delete videos from it.

Dropbox is probably best here because they have an integration with Zoom. But your Dropbox free account can only store so many videos.

Using WeVu to Share Zoom Recordings (a better option!)

If you want a walled-off, private site for your group, one that keeps your videos safe and allows your group to discuss the videos, it’s easiest and best to do this, whether in education or otherwise, on WeVu. (You can do it for Audio, Image, or PDF files too!)

If you have WeVu sites for your groups of learners or employees, you:

  1. Record the Zoom session. According to the Zoom support article here. Use the local computer option to make it easier to find and upload to WeVu.
  2. Once the meeting is done, it’ll compress to .mp4 in a folder on your local computer.
  3. In your WeVu site, where your group members are site users and you are the site owner, you upload the meeting file. You can put it in a particular Playlist to organize it if you want.
  4. If you’ve set it for email notifications to users, they’ll get an email with a link that takes them right to the video. Of course, when they log in as normal too, they’ll be able to see it anytime.
  5. Now your users can discuss the video or audio file using time-stamped comments and replies, or location-specific comments and replies on image or pdf files.

There are some other services for sharing videos, as we discussed here, but WeVu is the easiest and gives your users the opportunity for maximum engagement and dialogue around your Zoom events, anytime afterwards.

Here’s a picture of a Zoom meeting in WeVu. In fact, it’s a Zoom meeting uploaded to YouTube and imported to WeVu, but it’ll work just the same if you upload to WeVu and avoid YouTube altogether! See the time-specific comments and replies (on the right) about a particular statement a participant made late in the meeting?

Of course, we think WeVu is your best bet for sharing any video privately, organizing the videos, and having discussions around them. WeVu is really free if you use YouTube or Dropbox for storage, and it's really affordable if you want the security and functionality of uploading to WeVu storage. 

Sharing and Discussing Video, Image, Audio, and PDF files in a Work Team, School Class, or Training Course – Asynchronously

Filesharing is nothing new. But the COVID-19 crisis has massively increased the need to share multiple file types and have pinpoint discussions about specific elements of those files. Even more than before, people need to share video, audio, images, and documents and be able to refer to specific moments, text, spots, locations, clips, areas, paragraphs, sections, and so on. Collaborating on all these formats means referring to those areas specifically.

Everyone knows how this works with text. You have a document shared by email or in Google Docs or Dropbox or iCloud or Box or whatever. You click and highlight text and make a comment. Your colleagues reply. Simple.  

But many teams work with video, audio, images, and PDFs. We need pinpoint commenting and discussion on all those file types, just like we all do for text.

Tools for collaborating on multiple file types

It turns out there are some specific tools for doing this. For video there are collaboration tools for marketers and for creatives – for making ads and such (frame.io, Wipster, Ziflow, and Vimeo). For audio there are musical and radio-production collaboration tools (ProCollabs, Reaper, Soundtrapv, Kompoz, Soundwhale). For images it’s Adobe or a few others, including for User Interface design (InVision, Moqups, Abstractv). And you can mark up PDFs and edit them in Adobe Document Cloud, a little bit in OneDrive and iCloud and Dropbox, and other tools like Flowpaper, Annotate, and NitroPro.

But teams suffer when they have to use multiple platforms for basically the same purpose. They need one place to share video, images, audio, and PDFs – assuming they share text in Google Drive or OneDrive or other cloud document services.

There are really only four cloud services that let teams collaborate on video, audio, image, and pdf all in one place. Three are built for creative teams in businesses to design, improve, and approve their marketing and advertising campaigns. One is a more general-purpose tool, built originally for learning and training and sports coaching.

One is Filestage.io. It’s a really well-designed product and good value too. Filestage is oriented to approval of assets, so it has a nice approval notification and approval flow, with different reviewers assigned to different stages. The comments can be made in space and in time on video, which is great. One issue with Filestage is how slowly files get transcoded and released for viewing. Even pdfs take a long time. Filestage costs $99/USD per month for 10 team members and 15 active projects, with only 50GB of storage, but external reviewers are free (they can’t upload or make projects, etc.).

Ziflow is similar to Filestage, aimed at the same market. And so is Workfront (formerly ProofHQ). These two are priced for business, so you’re looking at a minimum of $100USD per user per year for the most basic level of service and limited storage. These products are great, but they’re not for the consumer, the private coach, the teacher or professor, a training organization, or a business that wants to monitor its field operations.

A great option for the rest of us is WeVu, which is for sharing all these file types in a different way. It’s simpler and doesn’t have the same level of collaboration features. WeVu was built for education and training. It’s geared for students or trainees or athletes or even field employees to upload files for feedback and review by teachers, professors, trainers, coaches, and supervisors. In lots of ways it’s more flexible than the other three solutions, but doesn’t have the polish and some of the functionality. WeVu doesn’t have location-specific comments on video – only time. But WeVu is a lot more generous on video storage. And there’s even a free plan forever where you store files on YouTube or Dropbox. 

WeVu’s flexibility is evident from its many user types:

Video Sharing and more with WeVu

We think WeVu is your best bet (of course we do!) for sharing video privately, organizing the videos, and having discussions around them. WeVu is really free forever, for a personal site. All users get one free site where they can import YouTube and Dropbox videos. That WeVu site can contain multiple playlists and groups. You can invite as many users as you wish – up to 1000 per site. When you log into WeVu you’ll see your own site and any other sites that you have been invited to. So you can be a site owner in control of one site but also be a member of other sites.

If you want to upload videos directly to WeVu and take advantage of more of its features, like downloading comments and analytics, separating site users into Groups, and so on, you have to sign up for a paid plan, which still comes in signficantly cheaper than the other tools. And if you’re in an educational setting WeVu costs less than almost all other learning technologies.

How to organize, share, and discuss videos in groups

Don't Use YouTube!

YouTube is amazing. It is a big part of the rapid transformations in how we communicate with each other in the modern world.

Imagine if you met someone under 80 who didn’t know what YouTube was!

The problem is that YouTube is so dominant – and free – that people are trying to use it for more than it is designed for. It’s the obvious choice for sharing video privately because you can leave the video Unlisted, accessible by people who have the link. So you can share video privately by sharing a link in your group – on email or Facebook or whatever. [Fun fact: You can do this in Dropbox too, but for Basic (free) plan accounts you can only stream the first 15 minutes of a video.]

But there are serious problems with using YouTube like this.
This article tells you about much better alternatives.

Sharing Video in Groups

There are so many kinds of groups that might want to share videos privately.

  • Sports teams wanting to share and discuss training and game footage
  • Teachers wanting students to watch and engage with video
  • Creative teams wanting to comment on drafts of videos and images
  • People in the arts and crafts filming themselves to get remote coaching
  • Musicians that want to critique their performances together
  • Businesses that want to record their employees’ performance to make sure they’re doing things right and provide coaching so they get better
  • and lots more…

Problems with YouTube video sharing

We see at least three problems with using YouTube to share videos.

First, it’s not really all that private because if you set it to Unlisted and share the link, and then that link gets shared just a little too far, then those people share the link, you’ve lost control and your only option is to take the video down. Maybe it can be posted again with a new link but then the cycle might start all over again.

Second, it’s cumbersome to keep multiple videos organized for the group. People often resort to another tool to store the links, like Facebook or Google Sheets. One high school basketball team, for instance, had a shared google spreadsheet with the names of the games they had played and a column with the link to the appropriate video. If you have a larger group with sub-groups, like teachers with groups in their classes, this gets really clunky and takes a lot of effort by the organizer. You can use YouTube Playlists, but you’ll have to provide a link to each one if your group wants to have multiple videos in multiple lists.

Third, while there are comments allowed on YouTube videos, they are only general comments, not tied to specific moments in the video. And they just appear in the chronological order they were made, so they’re not great for a group that wants to discuss what was happening and particular times in the video and have a dialogue about that, back and forth, asynchronously.

The solution  to these problems is to use a private video site that lets you import YouTube videos, organize them by putting them in playlists or assigning them to subgroups, and allows commenting and replies tied to specific moments in the video.

Tools for private group video sharing

Here are some tools to do this (jump down to our recommendation):

  • Vimeo lets you do this. But you can’t import video directly from YouTube. And the timeline commenting is only available in the Pro version, which is $20USD/month for 3 users or $50/month for 10. Not really affordable for the kinds of groups that will be needing to store video on YouTube.
  • Frame.io is a nicely design video review app for creative industries. You could get a Pro account at $17/month and then have unlimited ‘reviewers’ so everyone in the group could watch and make comments. But they can’t upload their own video to the site or import from YouTube.
  • Ziflow is pretty similar. $18/user/month but you can also have unlimited reviewers with that one $18/month license. And same problem here: reviewers – group members -- can’t upload their own video to the site or import from YouTube.
  • Lumière is another one, designed for entertainment market research. You could use their free version, import YouTube only, and you’re limited to 25 people in the group. But their interface is really nice and even has pointers to spots on the video as well as timeline comments. The drawback is that those users don’t have accounts: you’re still just sharing a link even though it’s a Lumière link and you can put a set of videos in each ‘Activity’ that you share.
  •  VideoAnt was made by the University of Minnesota and still works, hosted free. It does have user accounts, connects to each user’s YouTube account, and has time-specific comments and replies. It even has groups. Not a bad solution at all. One disadvantage is that you can’t group videos together into playlists or assignments that your group members have to do. If you were running a pottery class and had students video themselves, upload to YouTube, and import to VideoAnt, your student videos would just be a jumble of videos on your catalog page in VideoAnt.
  • LookAt is another video review tool with pricing similar to Ziflow and Frame.io.
  • Dropmark might work. There’s a free version, which lets you bring in videos and other links, but to use it with a group you’ll need the Team plan at $5/user/month. And it looks like the commenting isn’t time-specific.

but our recommendation is...

Of course, we think WeVu is your best bet for sharing video privately, organizing the videos, and having discussions around them. WeVu is really free. All users get one free site where they can import YouTube and Dropbox videos. That WeVu site can contain multiple playlists and groups. You can invite as many users as you wish – up to 1000 per site. And best of all, when you log into WeVu you’ll see your own site and any other sites that you have been invited to. So you can be a site owner in control of one site but also be a member of other sites.